Health and Safety

P_HS_18 Lone Worker and Violence and Aggression at Work Policy

Lincolnshire Community Health Services NHS Trust recognises that some staff may have the requirement to work by themselves for significant periods of time in the community without close or direct supervision, in isolated work areas and often out of normal working hours. The purpose of this policy is to protect staff, so far as is reasonably practicable, from the risks that are associated with lone working, violence and aggression.

 

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P_HS_16 Fire Safety Policy

This policy has been developed in accordance with the general requirements of ‘The Regulatory Reform (Fire Safety) Order 2005 Fire’.

Fire is a potential hazard in all hospitals and healthcare premises. The consequences of a fire in any LCHS properties or other premises the LCHS occupies, could be potentially serious since many of the patients and clients are dependent on staff.

All employees within the trust have an obligation to observe fire precautions at all times. It is imperative they understand what to do in the event of fire, to ensure the safety of patients, colleagues, visitors and themselves following local evacuation procedures. 

Effective employee training is vitally important, and trust policy is to ensure that every person working within the organisation receives regular instruction in fire precautions as well as, being trained to understand the effects of fire, the fire hazards involved in the working environment, and the action to be taken if fire breaks out

Current legislation requires a managed risk approach to fire safety.  Fundamental to a managed risk approach are robust and verifiable processes, which include but are not limited to;

  •  Fire risk assessment
  •  Fire engineering solutions
  •  Fire safety procedures
  •  Education and training
  •  Continual monitoring

The trust will monitor relevant legislation, guidance and industry standards and maintain this policy and all associated procedures under review, to ensure that they reflect current legal requirements and appropriate best practice.

 

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P_HS_09 Managing stress at work

 We fully recognise our legal and moral obligations to safeguard the health and safety of any individual who may be adversely affected by the trust's undertaking. This policy specifically concentrates on the subject of mental health and wellbeing and in particular stress in the workplace.

We further understand and accept that stress in the workplace has the real potential to impact in a negative way in delivery of our core business activities.

This policy sets out organizational responsibilities, our management arrangements to reduce so far as is reasonably practicable workplace stressors and our support mechanisms for individuals who may suffer from the onset of stress whether work or home life related.

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P_HS_05 Security Policy and Strategy

The aim of this policy is to ensure that Lincolnshire Community Health Services NHS Trust provides a secure environment for staff, patients and visitors. The key objectives of the policy are:

  • Protection of staff, service users and visitors.
  • Protection of the personal belongings of staff, service users and visitors.
  • Protection of Organisation property.
  • The effective management of violent and aggressive incidents.
  • The effective management of non-violent incidents.
  • Effective and widely understood procedures for calling for assistance (e.g. police)
  • Reporting of all incidents, including near misses.
  • Availability of information regarding crime and on reducing crime.

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P_HS_04 Manual Handling

Musculoskeletal disorders along with stress are the biggest cause of sickness absence in the NHS, reportedly accounting for 40% of all sickness absence. Staff in all departments are at risk of injury from manual handling including office workers and support services staff as well as those who move and handle patients.

The Manual Handling Operations Regulations 1992 (as amended) give specific legal duties for manual handling at work. Under these regulations the Trust has a legal duty, so far as is reasonably practicable, to ensure that:

The need for hazardous moving and handling is avoided or, when it cannot be avoided, an assessment is made of the operation and where there is a risk of injury, appropriate steps taken to reduce the risk to the lowest level reasonably practicable.

Manual Handling refers to the transportation or support of a load, including lifting, lowering, pushing, pulling, carrying or moving thereof by hand or bodily force.

  • The Load is defined as something (equipment or plant) or somebody (person), which needs to be moved.
  • The Person is the patient, service user, client, young person, resident, who requires assistance to be moved.
  • A Competent Person is someone with sufficient training; experience and knowledge to undertake a particular task e.g. risk assessments.
  • The Ergonomic approach is about fitting handling tasks to people to make them safer easier and more pleasant to perform.
  • Manual Handling is used broadly to cover other terms such as moving and handling, moving and assisting etc.

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P_HS_02 Corporate Health & Safety Policy

Lincolnshire Community Health Services NHS Trust recognises that successful management of health and safety has a direct and beneficial relationship for effective delivery of its core business services.

The Trust believes it is the responsibility of management to lead by example and encourage employees to actively participate in the development and maintenance of an open and transparent culture that accepts individual accountability for health, safety and wellbeing performance.

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P_HS_01 Procedure for the Management of Slips, Trips and Falls

The main objective of the policy is to reduce the number of falls that result in serious injury and to ensure effective treatment and rehabilitation for those who have fallen.

 Slips , trips and falls on level ground consistently account for 1 in 3 major injuries and 1 in 5 over 3 day injuries in work place areas throughout Great Britain, a total of at least 35000 injuries per annum (one slip, trip accident every 3 minutes). The Health and Safety Executive (HSE) state that the majority of these are slips. Pedestrian slip risk factors are described by the HSE as:

  • Floor
  • Contamination
  • Footwear
  • Pedestrian factors
  • Cleaning
  • Environment

Patient slips, trips and falls account for a high proportion of service user/patient accidents in the Organisation.

In 2005, 54% of all reported major accidents in the health services were caused by a slip or a trip. That compares with a national average of 34%. The human cost is usually easy to see, however the price paid by the NHS as an organisation or an employer is not always so apparent. Treatment costs stand at £133m per year with 90% of major accidents resulting in a broken bone.

This procedure has been written with due consideration to Health and Safety Legislation, the requirements of the NHS Litigation Authority, National Patient Safety Agency and the Human Rights Act of 1998.

Slips, trips and falls have implications for LCHS as an organisation and also for the individual at risk. For the individuals there is a risk of serious harm or injury and within the older adult client group complications following fractures have a high mortality rate. For LCHS there are cost implications related to an extended stay in hospital following the fall and the follow up care required in the community setting.

This procedure addresses the risk to patients and staff; it should be read in conjunction with the Health and Safety Policy which addresses the overall risk to staff, patients and visitors.

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P_HS_15 Uniform and Dress Code Policy

The organisation considers the way employees dress and their appearance is of significant importance in portraying a professional image to all users of its service, whether patients, visitors, clients or colleagues. The purpose of a dress code is to ensure a common approach to issues relating to dress. It is expected that staff appear smart and professional whilst supporting Health and Safety regulations pertaining to infection control and manual handling regulations.

Evidence based guidance and Equality Impact Assessment from Department of Health have been used in developing this policy. This policy sets out the expectations of NHS Lincolnshire in relation to its corporate dres code, standards of appearance and the wearing of uniforms. It is applicable to all NHS Lincolnshire employees.

 The organisation considers the way employees dress and their appearance is of significant importance in portraying a professional image to all users of its service, whether patients, visitors, clients or colleagues. To encourage public trust and confidence employees are expected to project a professional image by complying with the uniform and dress code policy.

The purpose of a dress code is to ensure a common approach to issues relating to dress. It is expected that staff appear smart and professional whilst adhering to Health and Safety regulations pertaining to infection control, manual handling regulations and other risks.

This policy applies to all staff, including outside contractors, agency workers and students when working within the organisation. This policy has been compiled in conjunction with the NHS Lincolnshire Control of Infection Policy, the Moving and Handling Policy and the Equality and Diversity Policy.

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P_HS_14 Display Screen Equipment Procedure

The Health and Safety (Display Screen Equipment) Regulations 1992 came into force on 1 January 1993 and has been amended by the Health and Safety (Miscellaneous Amendments) Regulations 2002. The regulations implement the European Directive, which specifies minimum safety and health requirements for work with display screen equipment (DSE).

The Health and Safety (Display Screen Equipment) Regulations 1992 came into force on 1 January 1993 and has been amended by the Health and Safety (Miscellaneous Amendments) Regulations 2002. The regulations implement the European Directive, which specifies minimum safety and health requirements for work with display screen equipment (DSE).

This trust procedure aims to assist all staff in preventing health problems such as musculoskeletal disorders (MSD), fatigue and stress, psychosocial issues by encouraging good ergonomic design of equipment, furniture, the working environment and the job.

Display Screen equipment includes:

  • The screen itself (any computer or terminal screen) but not window typewriters, cash registers or calculators;
  • Any optical accessories to the display screen equipment;
  • Any disk drive, telephone, modem, printer, scanner, work chair, work desk, work surface, document holder, footrest or other peripheral to the display screen equipment.
  • The immediate work environment around the display screen equipment.

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P_HS_13 CCTV Policy

The overall purpose of CCTV schemes is to help reduce the fear of crime for the trust's staff and those entering and leaving the trust premises and to protect the trust premises from criminal activities.

The purpose of this policy is to ensure:

  • That the use of Closed Circuit Television (CCTV) adheres to the principles of the Data Protection Act 1998, Human Rights Act 1998, Regulation Investigatory Powers Act 2000 and other relevant legislation.
  • That any CCTV system is not abused or misused.
  • That CCTV is correctly and efficiently installed and operated 

All CCTV schemes are owned and operated by the trust. All cameras, monitors and data collection and retention processes are maintained operationally by named individual staff on each respective trust site (see appendix 1) and further maintained by 3rd party provider organisations under separate maintenance contract to the Trust in accordance with this policy.

 

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