P_CS_15 Adoption Record Keeping Protocol

This protocol will outline the accountability and responsibility for staff working with looked after children who are placed for adoption and involved with the adoption notification arrangements.

This protocol will support users in the process of child health record management for children who are in the adoption process. This includes the registration of children on TPP SystmOne who have: been placed with prospective adopters or been legally adopted by the placing of an adoption order.

When a child has been legally adopted a new identity must be created for the child in place of their existing one. This includes transferring all medical records to the new identity. There must be no link between pre and post adoptive medical records. This includes the inclusion of information from the pre adoptive record in the post adoptive record that may identify the child, for example the names of health centres/GP practices where treatment has occurred.


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